Privacy Policy

DSA Environment & Design Ltd (“We”) are committed to protecting and respecting your privacy. This privacy policy explains how we use information about you and how we protect your privacy in line with the General Data Protection Regulations (GDPR). Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of a digital age. ‘The website’ refers to dsa-ed.co.uk (http://www.dsa-ed.co.uk) and any associated pages. If you click on any links to external web pages or otherwise, you will be subject to their policies and terms. We have no control over their policies or terms of their website and recommend that you should check their policies before continuing to access their site. This privacy policy tells you what to expect when DSA collects personal information and how we protect your information.

Website Visitors

As a visitor you do not have to submit any personal information in order to use the website. We do not make any attempt to find out the identities of those visiting the website nor do we associate any data gathered with any personally identifying information. Our website is hosted by Weebly, Inc. Weebly provides us with the online platform that allows us to provide the website to you. Your information may be stored through Weebly’s servers, By using the website you consent to Weebly’s collection, disclosure, storage and use of your information in accordance with Webbly’s privacy policy available at https://www.weebly.com/uk/privacy.

Use of Cookies

A cookie is a small text file which asks permission to be placed on you computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic data. The website will give you the choice of accepting cookies by confirming our policy at the top of the first page (and subsequent pages until accepted) you visit. By continuing to use the website we will assume your implicit permission to use cookies. For more information on the use of cookies, please refer to our Cookie Policy. (www.dsa-ed.co.uk/cookies).

Security and Performance

We have in place reasonable commercial standards of technology and operational security to protect all information provided to us by visitors to the website from unauthorised access, disclosure, alteration or destruction.

How We Collect and Use Your Data

You provide us with your personal data via email correspondence, over the telephone, collected from your website or digital contact data online and personal verbal confirmation. This may include the following information:

• Details taken when you contact us regarding any issues, we may keep a record of that correspondence until the matter has been resolved.
• Details of your visits to our website including, but not limited to, traffic data, locations data, browser usage, and other communication data. This is used to try and improve our services and site functionality.
• Information taken when discussing services, getting quotations or similar. The information we collect may include: your name, business name and address, position within that business, email address and telephone number. We keep this information for as long as necessary and then this is deleted from oursystem.
• Information used for invoicing purposes and other legitimate business purposes.
• We may collect data on prospective candidates for employment through email and telephone correspondence, careers events and third parties (such as University careers services and recruitment agencies). We will only collect this information with the consent of the job applicant or prospective candidate.

We may collect and process the following data about you:

• Information you provide by submitting your CV, covering letter, portfolio (and any other form of information) via email and any other means. CVs may be submitted to us by third parties where they have obtained permission to do so;
• This information will include, but is not limited to, your name, address, nationality, employment and education history;
• We may also request further information to progress an application including, but not limited to, references and right to work information; and
• If you contact us, we may keep a record of that correspondence.

We use information held about you in the following ways:

• To ensure that content on our site is presented in the most effective manner for you and your device, to improve online services and communications;
• To provide you with information or services that you request from us, where you have consented to be contacted for such purposes;
• To carry out any services that you have asked of us, such as providing you with information or images via email or post;
  To provide you with information regarding potential job vacancies that you request from us;
• To process orders and issue invoices and to ensure an efficient service is provided to you as well as keeping record for HMRC or other relevant governing bodies; and
• To notify you about changes to our services or products

Disclosure of Your Information

Where necessary or required we share information with business associates, other professional advisers, financial organisations, suppliers and service providers and with specialist sub consultants whom we appoint in order to provide outsourced services to us. We would only share the minimum amount of data needed for the performance of the services and only with those individuals who need to know. Your personal data will never be sold to third parties. We will not use your personal information for marketing purposes without your consent. We will only share your data with third parties for legitimate business reasons such as; processing of payments, suppliers who supply products and services on our behalf, regulator and law enforcement agencies (if there is a legal reason to share your data with them), or any reason which helps with the running of the business. We may disclose your personal information in order to comply with any legal obligation, or to protect the rights, property or safety of our clients, others and us.

We will retain your personal information for a reasonable period or for as long as either you or legislation permits. We keep personal information we use for seven years as a minimum after termination of any contract, appointment or agreement. We may hold information relating to insurance, warranty agreements or contract agreement for twelve years from the date of completion of a contract. In some circumstance we will hold personal information for longer where necessary for active or potential legal proceedings, to resolve or defend claims and for historical records for the benefit of our clients.

Access to Information

We try to be as open as possible when giving people access to the personal information we have processed. Individuals can find out if we hold any personal information by making a ‘subject access request’ via email to us at post@dsa-ed.co.uk. If we do hold information about you we will;

• give you a description of it;
• tell you why we are holding it;
• tell you who it could be disclosed to; and
• let you have a copy of the information in an easy to read format

In order to provide the highest level of customer service, we need to keep accurate personal data about you. Please inform us if any personal data has changed, such as a name or an address. Also if you would like us to delete any records of any of your details please contact us and we will assist you in doing this. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Changes to This Privacy Policy

This notice was last revised on 29th May 2018. This policy may be updated in future. For the latest version please see the website.

Contact

If you wish to contact us or have further questions regarding data protection, please email us at post@dsa-ed.co.uk.

Cookies

Like most websites we use cookies and similar tools across our website to improve your experience and our website’s performance. This page explains how we do that. We don’t ask for any personal data to browse our website.